Financial Binder Instructions – for tracking finances within your club.
Registrations and Dues Paid Log – to track which members have registered with your club and paid their dues.
Donation Request Letter – for clubs owned by non-profit organizations that can legally accetp tax deductible donations.
Record Keeping Forms:
Member Registration Form – used to register new Quest members
Record Keeping Instructions – Instructions for setting up and maintianing your record keeping binder.
Attendance Sheet – Keep track of which kids attend each meeting or activity.
Club Meeting Planning Sheet – used to plan out club meetings, can be printed on the reverse side of the Club Sign In sheet to verify who has completed requirements from that meeting.
Club Sign In Sheet – to verify which kids were at a particular meeting and completed the requirements done that day.
Member Roster – consolidate contact information for kids in your club.
Health/Emergency Contact Forms – for club use only! Keep these forms on hand during club activities in case of illness or accident. Do NOT send these to the Quest Clubs main office
Master Award Log – for tracking all badges and awards earned in your club, when they were ordered and when they were presented.
Level Record – to track each child’s badges and awards earned at a single level.
Badge Completion Form – (to be given to the club leader upon completion of each badge earned at home)
Award Completion Form – (to be given to the club leader upon completion of each award earned at home.)
Service Hour Tally Sheet – to track community service hours for each child.
Servant’s Heart Completion Form -(to be given to the club leader upon completion of each Servant’s Heart.)
Club Policy Form – to be used to ensure all parents are aware of your Club’s policies and procedures. This is just a sample, please customize it to fit your Club’s policies.
Club Liability Release – A signed copy shoud be on file for every participant.
Disciplinary Action Form – to be used to document disciplinary issues within the club and make sure that both child and parents are aware of the consequences if the behavior continues.
Blanket Permission Slip – have parents sign for permission for all events during the year
Indvidual Activity Permission Slip – have parents sign for permission to participate in a specific activity
High Risk Permission Slip – to be used for activities with a higher risk of injury such as horseback riding, rock climbing, firearms, etc.
Publicity Report – to be sent to Quest Clubs any time your club appears in the media (newspaper, online, TV, etc.)
Club Membership Agreement – to be sent with annual Club renewal payment if renewing via mail instead of online.
Website/Online Request Form – must be submitted to Quest Clubs prior to launching a Quest Clubs Club website, Facebook page, blog, etc.